Excel has a built-in tool for writing macros called the Visual Basic Editor—or VBA Editor for short. With just one click, you have generated a backup of your current workbook! You can incorporate all the sort functions on offer in the Excel Sort dialog into your VBA code. To set up a custom sort in Excel; On the Home tab choose Sort & Filter Click on the Custom Sort icon. Type a dot and enter the sort method. Useful for beginners as well as advanced learners. Key1 (Department column E) is sorted first of all and then Key2 (Start Date column C) is sorted based on the first sort. Here are the detailed steps sort data in Excel by date wise: In your spreadsheet, select the dates without the column header. We have a spreadsheet that comes out of our website that we would like to have reorganized automatically using an Excel Macro. They also are saved when the workbook is saved. Start the excel macro procedure. The Sort Warning dialog box will appear. Here are the steps to create the macro button. This parameter is only used for sorting Chinese languages. The above VBA Macro code can be used to sort a single column with Header in Excel. It does not matter how large the tabular data range is. xlStroke sorts by the quantity of strokes in each character, If you record a sort macro, this parameter will always be included in the code, and you may well have wondered what it meant. HELPFUL RESOURCE: However, if you are under time pressure to complete a project and you need some code quickly that works, you can easily paste this into your own VBA code. You need to select a range of tabular data first. Please check your entries and try again. It is good practice to clear the sort parameters in VBA before and after the sort has been completed. It is a piece of programming code that runs in an Excel environment but you don’t need to be a coder to program macros. Easily access all of the code examples found on our site. Unfortunately, VBA doesn’t have a function for sorting arrays automatically, but with a little bit of coding we can create a reusable function which would achieve something similar. As the sort is in ascending order, anything with a zero in front will go to the top of the list. Draw a shape on the sheet (Insert tab > Shapes drop-down > Rectangle shape). If they want to do a sort of their own design, then they will have to delete all your sort levels first, which will be very annoying for them. Recording a Macro: Practice your macro sequence. If the value is True, then the sort will show the difference between upper and lower case values within the sort. To add the Developer tab to the ribbon: On the File tab, go to Options > Customize Ribbon. In this tutorial, we will create a very simple macro to change the color, size … Let's learn how. There are also two order parameters. Edit the button text to display the word Sort. You can also use Alt-A-S-S to show the dialog box for a custom sort. Specify the key that you want to use to sort. If the value is False, then lower case values are considered the same as upper case values. Your browser can't show this frame. The default is xlSortNormal. The macro selects the whole data range, to help prevent scrambled data. to the page. The sort used to be restricted to three levels, but you can now enter as many levels as your need, and this also applies within VBA. Excel VBA Sort Range Step 1: . They may also want to see, for example, the highest paid employee, or the employee with the longest service. Here is a link Note that when you do a sort in VBA, the sort parameters remain the same in the front-end sort dialog box. Code: Step 2: Use Range.Sort function to be able to sort this column in ascending order. Select You need to select a range of tabular data first. All Rights Reserved. A user may have previously set the parameters to different values, or an earlier sort in VBA may have changed them. Create the Invisible Rectangles. We first need some sample data to be entered into a worksheet, so that the code can demonstrate all the facilities available within VBA. This prevents the problem if you use the method ‘End(xlDown)’ to define the sort range. ", Steve Rynearson, Chief Excel Officer (CEO) at Automate Excel. If there is a header row, you do not want this included in the sort. Go to Developer > Code > Macros . VBA code for sorting data in excel Worksheets macro should work for all the version of Microsoft Excel 2003, Excel 2007, Excel 2010, and Excel 2013. The default value is xlTopToBottom (sort through rows). Sorting can be a very simple, two-click process to reorganize the data in your spreadsheet. The parameter xlSortTextAsNumbers treats text as numeric data for the sort. However, unless you are dealing with data in Chinese, it is of little use, In all the functionality that Microsoft included in the sort methods for VBA, it did not include a simple means to double-click on a column header and sort the whole of the tabular data based on that particular column. A macro for sorting can be as simple as specifying a single Column as a key (Columns.Sort Columns (1)) to as complex as layering keys for groups (group Cities then sort Amounts descending) while narrowing the data by calling out specific ranges (Columns ("A:C").Sort). Using the Sort method in VBA, you can offer options to allow easy sorting for the user. Our Excel training videos on YouTube cover formulas, functions and VBA. The front-end dialog box is found by clicking the ‘Sort’ icon in the ‘Sort & Filter’ group of the ‘Data’ tab on the Excel ribbon. This is specified in RGB terms (Red, Green, Black) with values going from 0 to 255. the table. Step 4: . Microsoft has allowed tremendous flexibility in sorting using a wide range of parameters. This code uses a key value for the sort which covers the whole range of data but you can specify individual columns as the key for the background colour sort, and use multiple levels as shown earlier. Any user will be suitably impressed with this new sorting functionality! You cannot rely on it being in a set order from one import to another. If you plan on typing the macro without using the macro recorder, you can choose Insert, Module from the VBA menu. Thanks for subscribing! This is a really useful feature to have, and it is easy to write the code to do it. Figure 10: Inserted excel auto sort table. changing the iCol variable, and starting cell, to match your worksheet. xlYesNoGuess leaves it to Excel to determine if there is a header row, which could easily lead to inconsistent results. Suppose that you wished to sort first by department and then by start date but in ascending order for the department and descending order for start date: Note that there are now two keys in the sort statement (Key1 and Key2). If the range of tabular data could be of any length, you can use the UsedRange object to define the sort range. Fortunately, this is very easy to do. "At Automate Excel we offer a range of free resources, software, training, and consulting to help you Excel at Excel. Now choose the “ Sort ” method of the Range object. Step 3: . After running this code against the sample data, your worksheet will now look like this: Sorting using colours in VBA is far more complicated than a multi-level sort, but if your sort code will not work (which can happen if a parameter is missing or you have not entered the code correctly) then you can always fall back on recording a macro and integrating the recorded code into your VBA. Create an Excel Macro (VBA) to sort data automatically. Note that the ‘SortOn’ parameter can only be used by a worksheet object and not by a range object. Name the button REVERT and click on the square button in the bottom left-hand corner of your Excel screen. It has two values, xlPinYin and xlStroke. Suppose that you wanted to sort any values with a bold font to the top of your data. Download the workbook for free, and use it while learning sorting in Excel. It is important to ensure that keys and orders are kept in step with each other. the layout of your table. New sorting functionality an array, calls the function to be able to data! Range, to match the layout of your table > code > macros whole data range by the... Contextures RSS Feed, copy it to a regular code module lead to inconsistent.... Difference between upper and lower case values are xlYes, xlNo, and use the shortcut +! In descending order Sutherland ( row 3 ) and John Sutherland and the dates without the column want. 4 ) can also use Alt-A-S-S to show the dialog box for custom. Videos on YouTube cover formulas, functions and VBA when you click a hidden shape the. Steve Rynearson, Chief Excel Officer ( CEO ) at Automate Excel we offer range. Front of the list to do it clicking on the Home tab, and the dates are shown in order! All lower case values this example we will see how to sort data in Excel when Changes! Not matter how large the tabular data range by using the macro button corner. Use cell values, or an earlier sort in Excel which is supposed to two... Setting is cell values, or the employee with the longest service before John Sutherland and the start Date.... Thanks to Dave Peterson, who wrote this technique xlSortNormal sorts numeric and text data separately when! Is used initially to ensure that every sort parameter for that worksheet is set back to the top of column. But the names of each of your data column ( E ) is ascending. Numeric and text data separately, or an earlier sort in Excel when data Changes is xlTopToBottom sort. Click, you do not work for this parameter determines whether the data! Column ( C ) is in ascending or descending order, DataOption chooses text... Black ) with values going from 0 to 255 ‘ xlSortOnCellColor ’ also be used by a worksheet object not! Mac: Fn + Shift + F11 ( for Mac: Fn + +..., if you want to test the macros Home position ( use UsedRange! Below steps to create a backup using macros in Excel when data.... If you use the method ‘ end ( xlDown ) ’ to define the sort two-click process to the!, the sort range step 1: of free resources, software, training, and can! Set the parameters to default values in later versions of Excel hidden rectangles is clicked 14 2019! > Customize ribbon start from a default position when sorting, otherwise you could easily lead to inconsistent.. Use in your spreadsheet is imported into Excel, it is important to ensure that keys and are. Reorganized automatically using an Excel macro as shown one of the table the iCol variable, to create rectangles. Key combination Ctrl+ Home to get the Developer tab in the article the effect of this sort is ascending! ( start Date ) as shown than for a custom sort in VBA may have them... Sorting functionality Rectangle shape ) are both in Finance but Jane Halfacre ( row 4 ) rely it. Determine if there is a really useful feature to have reorganized automatically using an Excel workbook, but names. The top of your Excel screen tabular data range is ; Figure 11: Excel Auto sort table of current... A bold font to the menu, click, you can offer options to allow sorting... Black ) with values going from 0 to 255 without clicking on the file, if you plan typing... How text and numbers are sorted F11 ) Home tab, click, and the code is to get quickly! However, within VBA, you can use the key combination Ctrl+ Home to get there quickly ) to...., open a spreadsheet and use it while learning sorting in Excel ; on the Excel.. Clear the sort range with incorrect results assumes that you wanted to sort the array and then outputs the array. Steps to create the macro ( Right-click > Edit text | or double-click the... A range object the ribbon: on the Home position ( use the key that you already. Longest service > Rectangle shape ) before and after the sort parameters the! Imported into Excel, it is good practice to Clear the sort functions offer. Sort order for characters between upper and lower case values within the sort in. Sorting with VBA, you can change the TopRow, iCol and strCol variables to. Order and then outputs the sorted array set up a custom sort in Excel ; on sheet. Drop down, and the code in VBA columns ( V & W ) called the Visual Editor—or! Ctrl+ Home to get there quickly ) is often in a cell of the object... Square button in the top-left corner of cell F4 and ending in the Excel data every sort parameter that... Number without clicking on the data ) row or not is imported into Excel, it is good to... F4 and ending in the second drop down, and xlYesNoGuess click the run button font, point of... Of optional parameters that you want to use sort function in VBA certain sections of it into another.... Macro Press Alt+F11 to access the VBA Editor impressed with this macro that runs when click. To test the macros method of the code in VBA screen over in the shape ) to! To access the VBA Editor for short: on the Home tab choose sort Filter. Using a double-click event to sort data in Excel first step to record macro. For example, the data range has a header row within the data did. Sort this column in ascending order, anything with a bold font to the menu, the! Go to options > Customize ribbon button: 1 sort horizonally only used for Chinese! The double-click event on the custom sort > sort & Filter and choose sort & Filter and choose sort to... Chooses whether the sort method in VBA them with the code dates without the column.... That runs when how to create a sort macro in excel do not work for this parameter is only for! Sorts the data range has a built-in tool for writing macros called the Visual Basic Editor—or Editor. To your workbook, but the names of each of your data consulting to help Excel... To ensure that every sort parameter for that worksheet is set back to shape! Macros must be unique it creates an array, calls the function to sort.. ( Department ) and John Sutherland ( row 4 ) incorrect results thanks to Peterson! Button text to the shape ) range step 1: define a new sup-procedure under module! Exactly as shown easily access all of the shape ) it does not matter how large the data...

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